A robust intranet provides an excellent way to share important documents, such as organizational charts and internal contact databases. It also helps you monitor employee engagement through its analytics capabilities.
A community-powered intranet like Happeo offers a unique approach to corporate communications. Instead of distributing top-down news, it fosters a company-wide culture through community-driven content.
Mobile compatibility
Mobile compatibility is a key feature for any intranet software platform. Employees should be able to access the intranet via their mobile devices and use it as a central hub for work-related tasks. Most organizations have adopted BYOD policies, so it is essential that intranet designers optimize the software for multiple platforms. On average, projects we reviewed optimized their designs for 2.2 different platforms (iOS and Android were the most popular).
Modern intranets have collaboration functions and features that support use cases such as knowledge work, networking and project management. They should also provide enhanced security capabilities, including secure authentication methods and data encryption. In addition, they should comply with relevant data protection regulations, such as GDPR.
With a mobile intranet, employees can stay up-to-date with company news and communicate with their colleagues from anywhere in the world. This makes it easier for them to manage their time and stay engaged in the workplace. It also helps them keep up with work-related tasks and meetings without having to travel to the office, which is especially beneficial for deskless workers. Moreover, they can connect with their colleagues in real time and participate in discussions without having to wait for a response to their email. In turn, this increases productivity and job satisfaction. Additionally, it can reduce operational costs by minimizing the need for travel and meeting expenses.
Integration capabilities
Modern intranet software solutions should be able to integrate with other systems and tools, like CRM or human resources applications. This enables data exchange and streamlines business processes. It also ensures that employees can easily find what they need. A great intranet should also be mobile-friendly and include features that encourage collaboration and knowledge sharing.
It should also feature an employee directory and organizational charts, which can help employees quickly access critical information and connect with coworkers. Some intranets also offer Q&A forums that allow employees to post questions and receive answers from their peers. These forums can also be a great place to post company news and announcements.
For smaller companies that employ a mix of freelancers and full-time workers, it is essential to choose an intranet with remote access capabilities. These features enable employees to work from home or while traveling, without having to worry about navigating corporate networks or having their mobile device battery die.
A great intranet should also offer pre-built templates and a simple five-step site builder that allows users to set up the system with minimal IT support. It should also be accessible to all users, including those with disabilities. For example, it should include screen readers and alt tags for images. It should also be optimized for remote work and offer right-to-left language support.
Personalization
Personalization in the enterprise intranet is a powerful tool for improving employee engagement. It can be used to send news and notifications directly to employees based on their roles, locations or interests. Personalization can also be applied to the navigation of the intranet to make it more relevant and easy for users to find the content they are looking for.
Personalizing the intranet can help improve employee productivity by eliminating distractions. For example, employees can subscribe to newsletters that contain the information they need most. They can also customize the information they see by using a tagging system to organize content by topic. Personalized tools like these can significantly reduce the time spent on daily tasks and encourage intranet adoption.
A personalized intranet can also increase employee satisfaction and drive company culture by promoting collaboration and recognition. It can also be used to promote best practices and foster a sense of community between remote workers. However, before deploying a personalized intranet, it is important to understand the goals of your business and what type of functionality you want.
Personalization can be resource-intensive, so it is important to balance this against the benefits of improved productivity and employee engagement. A personalization strategy can be implemented with a scalable architecture that will enable you to expand and adapt your intranet in the future. It is also a good idea to consider a solution with transparent pricing models.
Security
As employees continue to work on the go and from remote locations, security must be a top priority. With the right security measures in place, an intranet can help keep sensitive information and documents secure.
A well-established password policy is a must to combat cyberattacks. This includes using strong passwords that are unique to each employee and requiring them to change them regularly. It’s also essential to ensure that staff install the latest anti-virus software on their devices and encrypt all files when they upload or download them from the intranet.
An intranet can help prevent data breaches by implementing firewall technology, which will help to stop hackers from entering the network and accessing private files. Firewalls can also help to protect the company from malware and viruses that may enter through an employee’s device, or by emails that are sent via the intranet.
Another area to consider is the security of cloud intranets, especially for companies that are subject to strict privacy regulations like HIPAA. Many cloud providers offer best-in-class security features, such as encryption and two-factor authentication.
Having a secure intranet is vital to the success of your business. It’s important to make sure your IT team has the expertise to keep the software your intranet relies on up to date, so that any vulnerabilities are patched.